What happens, if you do not accept a delivery?

If you are not at home when the letter is being delivered, it will be deposited at the post office for a period of 10 days. You will find a notice of delivery with further details in your letter box. If you do not collect it at the post office within the given time limit, it will be posted into your letter box. It is not usually returned to the Ministry, who will only receive the unsigned notice of delivery. Only in cases when the access to the letter by unauthorised people is undesirable, it will be returned to the Ministry. If it is not possible to post the letter into your letter box, it will be returned to the Ministry with a statement of delivery impossible¹.

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How do we calculate when a letter is deemed to have been delivered?

If you do not collect your letter at the post office, the deemed date of delivery is the 10th day after the letter was deposited at the post office. The actual day when the letter is deposited at the post office is not incalculated. It means, that the letter is deemed to be delivered on the 10th day after the day it was deposited at the post office for your collection.

Example: The post office attempted to deliver a letter and so they deposit it at the post office on February, 1. The letter is deemed to have been delivered on February, 11.

If the last day of the time-limit is a bank holiday, Saturday or Sunday, then the following working day is deemed to be the last day of the time-limit.

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What happens, if the letter is not delivered?

If you have moved out, or if you are not known at the address, the letter can be deposited at the post office for a period of time, and then will be returned to the Ministry of the Interior. Afterwards the letter is deemed to have been delivered as soon as it is posted up for a public inspection as a public notice, both through physical and electronic publication.

If you are abroad, or if your delivery address is abroad, it is possible to send the letter via the postal services, or a relevant body of state administration which is designated to deliver letters abroad. If it is not successful, the state administration body will appoint a trustee acting for you.

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What happens if you are represented in the proceedings?

If you are represented in the administrative proceedings, letters are delivered to your empowered representative. There is one exception – when you are obliged to act in person. For example, you may be called up to take over a document, or you are served subpoena for a hearing. In such a case the letter will be delivered both to you and to your representative.

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¹ § 20 and § 21 of the Administrative Procedure

If you cannot be delivered a letter from the Ministry of the Interior, the Ministry will post up a public notice on the official public board of the workplace relevant to the registered address of your residence and, at the same time, it will be published on the official public board of the MV CR website¹.

Both forms of public notice (physical and electronic) will be posted up for the minimum of 15 days, excluding the day of its publication. The 15th day after is deemed as the day of delivery (disregarding, whether it is a workday, Saturday, Sunday or a public holiday).

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¹ § 25 of the Administrative Procedure Code.

If you have access to your own Data Box, either as a natural person, or as a legal person, and if it is in accordance with the nature of the document, the Ministry of the Interior will deliver the letter via the Data Box¹. This does not pay, if the document is delivered in the form of a public notice, or if you take the letter over in person at an office.

The document in a Data Box is deemed to have been delivered at the instant, a person who has an authorized access to the Data Box logs in. However, if the person does not log in within 10 days of the delivery of the document into the Data Box, the document is deemed to have been delivered on the 10th day. Delivery through a Data Box has the same legal effect as a personal delivery.

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¹ § 19(a) of the Administrative Procedure Code.